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Important Notice for DMEPOS Competitive Bidding

This notice applies to all suppliers bidding in the Round 1 Rebid of the Medicare Durable Medical Equipment, Prosthetics, Orthotics, and Supplies (DMEPOS) Competitive Bidding Program.

All bidders must submit certain required hardcopy documents as specified in the Request for Bids (RFB) Instructions. It is critically important that all of your financial documents meet all requirements. If your documents do not meet all requirements, all of your bids will be disqualified, and you will not be eligible for a contract. The way to make sure that your financial documents are acceptable is to read Appendix B of the RFB Instructions and the sample financial statements and then carefully check your documents to make sure that they comply.

If you submitted any financial documents by November 21, 2009, we will notify you of any missing financial documents. The notification will only alert you of missing documents. You will not be notified as to whether your financial documents are accurate, acceptable, or in accordance with the RFB instructions. Even if you have already submitted your financial documents, there is still time for you to review the RFB instructions and send in revised documents before bidding closes on December 21, 2009. You will not be able to submit any revised documents after December 21, 2009. Please be sure to put your bidder number on each page of your financial documents.

Here are some key reminders:

Your tax extract MUST include all required pages. For example, if you are a corporation, you must include page 1 AND page 2 AND the supporting schedule for “Other Expenses,” if the supporting schedule for “Other Expenses” is noted on your tax extract.
Your financial statements MUST be for the SAME accounting period (fiscal or calendar) as your tax extract. For example, if your tax extract is for calendar year 2008, then your financial statements must be for calendar year 2008.
Your financial statements MUST be submitted for your most recent operating year (fiscal or calendar) prior to the date of bid submission. For example, if your tax year ended on 6/30/2009, you must submit your tax extract for this accounting period and corresponding financial statements for the SAME accounting period.
Your financial statements MUST be for 12 full months.
Your financial statements MUST meet all requirements as shown on the sample financial statements. You cannot substitute other types of financial statements for the required financial statements. For example, do NOT submit a bank reconciliation as a substitute for a statement of cash flow.
Your credit report MUST be from one of the five accepted credit bureaus: Equifax, Experian, TransUnion, Dun & Bradstreet, or Standard & Poor’s. You cannot submit credit reports from Credit.net, Dealertracker.com, MyFICO or any other non-approved credit bureau.

The Round 1 Rebid competitive bidding areas (CBAs), product categories, DBidS information, bidding information charts, educational materials, and complete RFB Instructions can be found on this website. If you have any questions about the bidding process, please contact the CBIC Customer Service Center at 1-877-577-5331.

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