Part A Inpatient Date of Service Reporting and Split Billing

Published 12/04/2020

This is a reminder to submit the correct date of service to submit on your claim, not the date of admission.

Inpatient Date of Service Reporting
For all inpatient claims (including acute general hospital, psychiatric hospital, rehabilitation hospital, long-term care hospital, and skilled nursing facility), the date(s) of service is reported in form locator (FL) 6, Statement Covers Period, of the UB-04 claim form or its electronic equivalent.

Each inpatient claim contains the Statement Covers Period ("from" and "through" dates) to identify the span of service dates included in a particular bill.

  • The "from" date is the earliest date of service on the bill, not necessarily the admission date
  • The "through" date is the date the patient was discharged from the facility. In some cases a "through" date may be required even though the patient has not been discharged (discharge status code 30).

Note: Use the benefits exhaust date in lieu of the discharge date on both Inpatient Psychiatric Facility and Long Term Care Hospital (LTCH) PPS claims when present.

The Admission Date (FL 12) is the date the patient was admitted as an inpatient to the facility (or indicates the start of care date for home health and hospice). It is reported on all inpatient claims regardless of whether it is an initial, interim or final bill. The admission date and "from" date are not required to match.

Inpatient Split Billing
There are times when an inpatient admission may overlap the provider’s fiscal year end, the federal fiscal year end or calendar year end.

The fiscal year is any 12 consecutive months chosen to be the official accounting period by a business or organization. A fiscal year end can be the end of any quarter — March 31, June 30, September 30, or December 31.

The federal fiscal year is the 12-month period ending on September 30 of that year, having begun October 1 of the previous calendar year.

A calendar year is the one-year period that begins on January 1 and ends on December 31.

The following chart provides guidance on when to split a claim by provider specialty or by federal fiscal year or calendar year in these situations.

Provider Type
Provider Fiscal Year End
Federal Fiscal Year End
Calendar Year End
Inpatient PPS Provider (Acute, LTCH, IHS, IRF, Psychiatric Unit of a Hospital)
No
No
No
Maryland Waiver
Yes
No
No
Critical Access Hospital
Yes
No
No
Cancer and Children’s Hospitals
Yes
No
No
Periodic Interim Payment (PIP) Hospital
Yes
No
No
State Certified Inpatient Psych Facility
Yes
No
No
Skilled Nursing Facility/ Swing Bed (please note, no pay bills may span both provider and federal fiscal year)
Yes
Yes
No
CAH Swing Bed
Yes
No
Yes

Non-PPS Inpatient Split Billing Examples
Your fiscal year end is 6/30/17. The patient was admitted on 6/28/17 and was discharged home on 7/3/17. Submit the claims as follows:

1st claim (submitted first)

  • Type of bill = 112 (first in a series of claims)
  • Admission Date = 6/28/2017
  • From Date and Through Date= 6/28/2017 through 6/30/2017
  • Patient Status = 30 (still patient)

2nd claim (wait till the first claim finalizes)

  • Type of bill = 114 (discharge bill)
  • Admission Date = 6/28/2017
  • From Date and Through Date = 7/1/2017 through 7/3/2017
  • Patient Status = 01 (discharged home)

Your fiscal year end is 6/30/2017. The patient was admitted on 6/25/2017 and discharged home on 7/1/2017. The claims should be submitted as follows:

1st claim (submitted first)

  • Type of bill = 112 (first in a series of claims)
  • Admission Date = 6/25/2017
  • From Date and Through Date= 6/25/2017 through 6/30/2017
  • Patient Status = 30 (still patient)

2nd claim (wait till the first claim finalizes)

  • Type of bill = 114 (discharge bill)
  • Admission Date = 6/25/2017
  • From Date and Through Date = 7/1/2017 through 7/1/2017
  • "0" covered days
  • Patient Status = 01 (discharged home)

Note: All ancillary charges that occurred on the date of discharge are included on this claim.

Critical Access Hospital Split Billing Example

Your fiscal year end is 6/30/2017. The patient was admitted on 6/25/2017 and discharged home on 7/1/2017. The claims should be submitted as follows:

1st claim (submitted first)

  • Type of bill = 112 (first in a series of claims)
  • Admission Date = 6/25/2017
  • From Date and Through Date= 6/25/2017 through 6/30/2017
  • Patient Status = 30 (still patient)

2nd claim (wait till the first claim finalizes)

  • Type of bill = 110 (non-payment)
  • Admission Date = 6/25/2017
  • From Date and Through Date = 7/1/2017 through 7/1/2017
  • Condition Code = 21
  • Room and Board: $0.01
  • Patient Status = 01 (discharged home)
  • "0" covered days
  • Ancillary Charges may not be billed

Note: Date of discharge not counted as a day, thus the reason for submitting a no-pay bill.

Swing Bed Inpatient Split Billing Example
Your fiscal year end is 6/30/2017. The patient was admitted on 6/25/2017 and discharged home on 7/1/2017. The claims should be submitted as follows:

1st claim (submitted first)

  • Type of bill = 182 (first in a series of claims)
  • Admission Date = 6/25/2017
  • From Date and Through Date= 6/25/2017 through 6/30/2017
  • Patient Status = 30 (still patient)

2nd claim (wait till the first claim finalizes)

  • Type of bill = 184 (discharge bill)
  • Admission Date = 6/25/2017
  • From Date and Through Date = 7/1/2017 through 7/1/2017
  • Condition Code = 21
  • Room and Board: $0.01
  • Patient Status = 01 (discharged home)
  • "0" covered days
  • Ancillary Charges may not be billed

References

This document was developed through the A/B Medicare Administrative Contractor Provider Outreach and Education Collaboration Team. This joint effort ensures consistent communication and education throughout the nation on a variety of topics and will assist the provider and physician community with information necessary to submit claims appropriately and receive proper payment in a timely manner.